Commercial & Marketing Assistant

All operational tasks and everything related to the maintenance of the German Office are handled by the Commercial Assistant, who reports directly to the International Retail Operations Manager.

• Operate independently and pro-actively to resolve routine or day-to-day requests
• Provide support by managing the incoming mail, phone calls, and directing requests to the appropriate people in the organization for resolution or feedback
• First point of contact for local team in alliance with Payroll (Sick days, company car matters, Jobbike, etc.)
• Handle all administrative tasks related to German authorities' requirements
• Provide administrative support to the management team of BRP Germany by doing the pre-accounting of all incoming invoices, tracking the company cars, handle requests of German authorities and record management. Keep track of all upcoming costs, invoices and possible savings for all Commercial & Marketing related cost centers
• Coordinate and organize travel arrangements for visitors, in line with established procedures, and coordinate the organization of occasional events for staff and participants
• Responsible for office management: coordinate with facility manager, order office supplies, ensure intact office equipment & kitchen requirements and follow-up of the associated budgets. Ensuring at all times that the office is well stocked and kept neat
• Manage administrative projects from start to finish under the guidance of the management team
• Evaluate office & administrative processes and proactively propose and subsequently implement improvements in collaboration with other team members
• Manage, execute, and send out the Weekly Newsletter on Thursday to dealers. This includes the collaboration with the dealer communications team.
• Constant alignment with the holder of the shared position (also 20h), act as back-up for each other when on vacation or sick, align on office presence (all work days must be covered with office presence)