You are responsible for three main areas: office management, HR administration and Finance bookkeeping. Your office management main responsibility is to make sure everyone can do their work comfortably and happily at home and in the Scoyo office. You are the ambassador of our company culture, demonstrate our company values and encourage them in others. You organize events to bring the team together and keep the employee engagement level and energy in the company high. You are in addition responsible for the HR administration and payroll process, to ensure that all aspects of the office and employee administration are running smoothly. The bookkeeping consists of processing and booking invoices and preparing payroll journal entries.

In this role you will have a unique opportunity to make an impact on our (office) culture and employee happiness and gain experience with various HR and finance processes.

Your responsibilities will be:

• Office management (office operations and procedures) and reception tasks (e.g. welcome clients, visitors and phone reception)
• Keeping the office in tip-top shape and ensuring we never run out of... anything!
• Dealing with phone calls, enquiries and requests, incoming email and post
• Being the first point of contact for colleagues, suppliers, customers, etc.
• Assisting with new hire onboarding: building contracts, ensuring all needed information is requested and new hires are processed, setting up work spaces, incl. arranging hardware prior to new hire start date
• Organising social events (in close cooperation with our Office manager in Amsterdam HQ), being the carrier of a good office vibe and making sure we never forget anyone’s birthday
• Helping coordinating both in-office and off-site events and activities
• Ensure monthly payroll is running smoothly and accurately
• Keeping our HR administration up-to-date and optimally organised in line with the local legislation
• Being responsible for accurate and timely financial accounting of invoices, payroll and manual journal entries
• Supporting the finance department with German specific accounting, payroll and tax matters
• Proactively liaising with Payroll partners, Head of People and Head of Scoyo to optimise the administration and documentation of employee records
• Acting as the expert in the domain of HR operational excellence
• Liaising with building manager and suppliers on a regular base
• Supporting in travel arrangements of employees and guests