Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
This position will work closely with the GM and coordinate all aspects of the day to day business, as well as large projects for the whole affiliate.
Provides administrative and clerical support to the GM, including management for strategic projects
May spend significant amount of time coordinating functional administrative activities which support the German affiliate
Organize HQ visits to the affiliate, including transfers, banquets and town hall meetings Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources
Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
Arranges for needed resources in order to meet timelines. Uses software programs such as Excel, , Access and PowerPoint to create graphs, charts, spreadsheets, and presentations.
Under GM’s direction, creates draft reports, documents, presentations and templates using raw data.
Keeps the bigger picture in mind and influences workflows accordingly.
Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.
Capabilities & Requirements:
Excellent verbal, written, and interpersonal skills are required.
Requires knowledge and understanding of administrative and office policies and procedures.
Good understand of the pharmaceutical industry preferred
Must possess good proofreading and editing skills of technical documents.
Specific education and experience requirements:
Requires a minimum of a high school diploma
3-5+ years administrative experience in a GM’s office
Experience in a pharma affiliate preferred
High level of responsibility and high visibility
Competitive salary and attractive package